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MORE ADVICE ON SUCCESSFUL BUSINESS PRESENTATIONS

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ANS 381: Planning and Presenting your Oral Presentation

I. Preliminary analysis and planning of your oral presentation.
Questions to ask yourself

A. Why am I speaking on this subject (problem)?
B. To whom am I speaking (lay person, executive, expert)?
C. What does the listener (audience) want or need to know?
D. Am I supposed to offer a solution to the problem?
E. Do I expect the listener to take any action? If so, what action?
F. Do I want questions, suggestions, or comments from the audience?
G. What is the purpose of my oral report? is it informative? To persuade my audience? To encourage them to take action?

II.Gathering and organizing information

A. Use card catalogs, indices, reference sections, etc. --computers!!!
B. Read and take notes on relevant information
C. Develop a working outline, group information by category.
D. Read more articles than you use.

III. Composing the oral presentation

A. Introduction--States the idea of your presentation.

1. Capture the attention of your audience.

a. First few sentences must interest your listeners.
b. Humor--can help, but can also be dangerous.
c. Begin with a visual aid or sound effect.

2. Introduce subject of your report.
a. Clearly state objectives.

3. Establish your credibility for your conclusions and thesis.

B. Body--Develops the idea.

1. Explain subject in detail to accomplish the objectives of your presentation.
2. Methods for developing the Body.

a. Examples illustrating points. (Visuals)
b. Repetition of the major points.
c. Statistics sparingly used, and projected as visuals.
d. Comparisons and contrasts to touch the experience of the audience.
e. State expert source of subject.

C. Conclusion--Reinstates and reinforces the idea.

1.The last thing you say is as important as the first in which you gained your audience's attention.
2. Deliver the "payload."

a. Review the purpose (objectives) of your presentation.
b. Summarize and underscore the main points.
c. Make a conclusion from those points.

3. Keep short and to the point.

IV. Practicing the delivery.

A. "Practice makes perfect"
B. Rehearse as closely to the actual speech situation as possible.
1.Practice standing up.
2.Practice holding your notes.
3. Practice using visual aids.
4. Practice in room that your giving presentation in or imagine it.
5. Practice in front of friends, in tape recorder or in front of mirror.

V. Delivering the Oral Report.

A. Breathing: --Take big breath before you start, breath often during
presentation.
B. Pitch --Voice inflection makes presentation more interesting.
C. Voice Quality --Resonance adds richness to sound.
D. Intensity
--Be loud enough for everyone to hear, speak slightly louder that conversation.
E. Rate--Speaking too fast or too slow will irritate and lose your audience.
F. Pause --Pauses draw attention to important points and help in breathing.
G. Pronunciation--Make sure you pronounce words correctly
H. Enunciation --Speak clearly and precisely
I. Body Language--Try to appear self-confident and relaxed.
--Eye contact is very important.
--Avoid distracting gestures: scratching, excessive walking, etc.
J. Visual Aids (See Below)

VI. Visual Aids

A. Function

1. Keep audience interested.
2. Present information in clearer fashion
3. Help audience retain information.

B. Types of visual aids.

1. Models
2. Graphs
3. Maps
4. Charts
5. Photos
6. Drawings
7. Short Printed Passages

C. Keep Simple and readable.

D. Explain in detail.


YOU CAN FIND MORE ADVICE ON HOW TO PLAN, PREPARE AND DELIVER YOU REPSENTAION -what?-HERE:
http://www.pa.uky.edu/~minli01/cs650/Verbal_Presentations.htm

The only thing left is the TEXT!

As usual in business there are lots of models and styles to name different departments within an organisation... It is up to you to find the right name.

Well, today...
1. we have started to work with the grammar activities in unit 1. More specifically we have discussed how English and Spanish differ when building noun phrases (sintagma nominal). see page 11 in your handouts for more info.

2. Then, we kept working on how to describe our jobs within business organisations of all kinds...

3. Last (and to be continued next Tuesday) we enjoyed -I don't want to sound unnecessarily sarcastic- one's first day at work. On Tuesday we'll be getting more deeply into DEPARTMENTAL OR ORGANISATIONAL STRUCTURES, etc. (see the title above).

LET ME JUST SUGGEST AN EASY ACTIVITY AS INTRO TO THE DAY.
Can you tell what these departments do?

MARKETING - FINANCE - PERSONNEL (or HUMAN RESOURCES)
RESEARCH AND DEVELOPMENT - PUBLIC RELATIONS - PRODUCTION

CLICK HERE FOR MORE DETAILS.

GOOGLE CAN BE OF GREAT HELP TO ADVANCE YOUR EXPERIENCE IN THE AREA.

Nice weekend to all of you!

Today we have been discussing different kinds of business organizations, criteria to classify companies, etc.

The field is not easy, specially if the legal status of a business is concerned. That is why I suggest you read a couple of pages about it from the accounting point of view in the following pdf file:

BE_1_Kinds_of_Companies.pdf

Is anybody willing to make and prepare a brief presentation on the issue? Come on! this unit is also about "presentations"

Thanks, see you tomorrow.

This has been going on from October till late January and its purpose has been to accompany my pupils -or any other learner of English- in their daily activity.

You are just beginning a new editionof this course. I think you can profit from the documents which have already been published.

So, to make good use of it I recommend you open the following file, through which I intend to explain how the blog is built
The_anatomy_of_a_blog.pdf
Have a nice course!
Always remember that your comments are welcome.
Paco Bazaga

The cycle begins again with a new course, new pupils, new visitors (I hope!).

My job now will consist on building more links, activities, exercices on what existed before....

FOR THE NEWCOMERS to this weBLOG:

1. first thing to do: visit the files posted in October last year (10/05) and gain some knowledge of what we have been doing on the blog.

2. know that this is meant to be a collaborative platform specially devoted to supplement our lessonsstarting from your contributions and (I hope occasionally) mine.

For the time being: WELCOME TO THE BLOG -THIS IS OUR ROOM- AND THANKS FOR YOUR CONTRIBUTIONS!

Paco Bazaga
In charge of the Business English Course at the Escuela Oficial de Idiomas de Madrid - Jesús Maestro.